PURCHASING

Intramural/Recreational Sports is responsible for all financial transactions involving sport clubs. The club president, the Sport Club Graduate Assistant and the Associate Director of Intramural/Recreational Sports must approve all club expenditures. A purchase request form must be completed prior to approval being granted. Each purchase request must be accompanied by a detailed description of the item, quantity desired and photos if possible.

Clubs may provide the names and phone numbers of any vendor from whom they would like to purchase items from. However, under no circumstances shall any member of a club enter into a verbal or even implied agreement with a vendor. Clubs not receiving prior approval of expenditures from the IMRS office will be responsible for payment of the items purchased and club funds will not be made available for payment. All purchases over $5000 must have quotes from three vendors, without these quotes the purchase cannot be made. Since allocated money does not carry over to the next year all purchases with these funds must be made by the last day of the spring semester.